Stop working for your business. Make it work for you.

Every business runs on repeat work. Someone fetches today's rates, forwards the order to the floor, chases the invoice, works out the payroll, builds the report. We build the software that does it, so the owner is not in the middle.

We work with factories, packaging and printing shops, wholesalers and traders, staffing agencies, clinics and other offices, and home-service companies.

Book a free 30-minute audit No pitch. We map where your business leaks time, and you keep the map either way. Not ready for a call? Email your website address to hello@zavorahq.com and we reply with a one-page list of what we would automate. Free, no call.

There are only five kinds of repeat work.

Whatever a business makes or sells, the work that eats the owner's day comes in five shapes. We automate all five.

1

Fetch

Someone goes and gets the same information every day: supplier rates, stock, today's bookings, the bank balance.

2

Forward

Someone copies a message from one place to another: the order to the floor, "done" to the buyer, the dispatch note to finance.

3

Chase

Someone reminds someone until it happens: quotes, invoices, deliveries, approvals, timesheets.

4

Calculate

Someone works it out by rules: payroll, incentives and appraisals, price lists, job costs, commissions.

5

Report

Someone collects numbers from five places into one view: the morning report, the week's cash, month end.

If it is one of these five, it can be automated. That is the whole test, and it is what the free audit checks.

Department by department, what leaves your desk

Find your department. Each line is work we take off a desk, built in weeks, on the tools you already have.

Sales and front desk

  • Every call, text, email and web form answered fast and logged in one place
  • Price lists and quotes out the same day, updated when your costs change
  • Every quote chased until it closes or clearly dies
  • Orders confirmed to the customer without anyone typing
  • A review requested after every delivery

Buying and suppliers

  • Today's rates pulled from your suppliers every morning, before you sit down
  • Purchase orders raised and confirmed, deliveries tracked, late ones chased
  • Supplier bills matched to what actually arrived, ready to pay

Production and the floor

  • A confirmed order becomes a job on the floor's screen, no forwarding
  • The team marks jobs started, done or delayed; owner and customer know without a call
  • Daily plan and checklists, photos as proof of work
  • Job costing: materials and hours per job, worked out automatically

Stock and catalog

  • Stock in and out logged, low-stock alerts, reorders before you run out
  • One product list feeding your website, price sheets and WhatsApp or text catalog
  • Price list rebuilt from cost plus margin whenever rates move

Dispatch and delivery

  • Transport booked and told what to pick up
  • Customer told when it ships and when it lands
  • Proof of delivery captured and filed with the order

Money

  • Invoice created and sent the moment a job is done, posted to your books
  • Polite reminders at day 3, 7, 14 and 30 until it is paid; receipts sent
  • Payments matched to invoices; daily cash-in and cash-owed report
  • Tax figures ready at month end

People

  • Attendance and hours captured daily, from an app, the biometric machine or a text
  • Leave requests approved and balances kept
  • Payroll worked out from days, overtime, advances and deductions; payslips sent
  • Incentives, commissions and appraisals calculated by your rules, not by hand
  • Joining paperwork collected; licenses and certificates tracked before they expire

Paperwork

  • Contracts, work orders and delivery notes generated from templates
  • Documents filed where they belong and found in seconds
  • Renewals and filings on a calendar with reminders

The owner's morning

  • One message at 7 AM: orders, jobs, dispatches, cash in, cash owed, who is absent, what is late
  • Alerts only for exceptions: a late order, an unpaid invoice, a stock-out
  • The inbox sorted and routine replies drafted for you to send

It runs on the tools you already have. QuickBooks, HubSpot, Jobber, Bullhorn, Google Workspace, WhatsApp or text, your phone line, your spreadsheets. If a tool has an API, we connect it. If it only has a screen, we work around it. Nothing gets replaced unless you want it replaced.

Three example builds, three sizes

What a build looks like in practice, from a one-department fix to a whole office running itself.

About 40 people

A packaging manufacturer

Before
Every morning the owner called suppliers for the day's rates, sent prices to buyers by hand, forwarded each order to production on WhatsApp, chased the floor for status, reported to the buyer, arranged transport, told finance, then chased the bill. About three hours a day, most of it copying one message into another.
After
Rates fetched at 7 AM and the price list sent to every buyer on its own. A confirmed order goes straight to the floor. The team marks it done on a dashboard, finance sees it there, the invoice is generated and sent the same moment, and a bot chases it until it is paid.
Typical result
Owner's daily routine from about three hours to twenty minutes. Invoices paid about two weeks sooner. Nothing re-typed between price list, order, floor and bill.
About 60 people

A workshop, month end

Before
Attendance in a register, overtime and advances on slips of paper, payroll two long days at month end, incentives argued about every time.
After
Attendance from the biometric machine or a phone check-in. Leave, advances and overtime logged as they happen. Payroll and incentives calculated by rules written down once and agreed. Payslips sent on the first, one bank file for the owner to sign.
Typical result
Month end from two days to two hours. Incentive disputes gone, because the rule is written and the engine applies it the same way for everyone.
About 8 people

A home-service company

Before
The 9 PM call went to voicemail. Quotes were chased from memory. Reviews were never asked for.
After
Every call answered 24/7, quoted, booked and confirmed by text, with real emergencies handed to a person. Quotes chased until they close. A review asked for after every job.
Typical result
10 to 15 hours a week back. After-hours jobs booked instead of lost.
callerOur AC just quit and it's 90 degrees in the house.
agentI can help. Our after-hours visit is $149, and it comes off the repair. I can have a technician out tomorrow between 8 and 10.
Hear a demo agent we built, 90 seconds

The numbers above are typical of our builds across clients of different sizes, not a promise. Your numbers get computed at the audit, from your own day.

Three steps, no homework

1

The audit, free, 30 minutes

We walk your day, department by department: what gets fetched, forwarded, chased, calculated and reported by hand. You get the map and the math, and keep both either way.

2

The build, scoped to your work, quoted upfront

Every build gets its own timeline at the audit, sized to what actually exists in your business, then we beat it. Built to your rules, your prices, your tools. You test everything before a single real customer or employee touches it.

3

Live, with an engineer watching

We switch on during a quiet weekday morning and watch the first day personally. Then it just runs, and we maintain it.

You own it. Actually.

Straight terms, written down, no fine print doing extra work.

  • Your data stays yours. Your phone number, your customers, your employees' records: exportable and deletable on your say-so, in writing.
  • 20% to start. The other 80% only after your system is built and you have tested and approved it. We carry more of the risk in this deal than you do.
  • Handover is total. On final payment you get complete code, documentation and credentials. Nothing held back, nothing held hostage.
  • Cancel care anytime with 30 days' notice. The system keeps running.

No "call for pricing" games

Prices in the open, so you can decide before you talk to anyone.

Single automation

$3,500 + $150/mo care

One department's repeat work, killed properly: invoice chasing, quote follow-up, the front desk, attendance and payroll, the morning report. Scoped and quoted at the audit.

Flagship

Full system

$10,000 + $150/mo care

Six to ten processes wired together, the whole daily grind of one office: rates to price list to order to floor to invoice to payment, or attendance to payroll to payslip. Payback is computed at the audit, from your hours.

Three builds and beyond

Custom scoped at the audit

Several systems working together across departments, the whole leaky bucket sealed. Priced to the work.

Every build includes care: monitoring, fixes, tune-ups, with the first 30 days after launch included. Systems run on roughly $20 to $150 a month of message, call and AI usage, billed transparently with no markup hiding in it.

You talk to the engineer. There is no sales team.

Zavora is a small independent engineering studio, not an agency with account managers. The engineer on your audit call is the engineer who builds your system, watches your launch day, and answers when something needs attention. We work US Central hours, build everything custom, and keep the client list short on purpose, so the work stays senior.

hello@zavorahq.com
Replies within a business day.

Questions owners ask

Will it work with my tools?+

Almost certainly. We build on what you already use: your accounting software, your CRM, your spreadsheets, your WhatsApp or text line, your phone number. If a tool has an API, we connect it. If it only has a screen, we work around it. Nothing gets replaced unless you want it replaced.

What can't be automated?+

Chaos. If a piece of work is done differently every time and nobody can write down the rule, software will not fix it, and we say so at the audit instead of selling you a build. Routine can be automated. Judgment stays with you.

I'm not technical. How much work is this for me?+

About two hours in total. One kickoff call where we collect everything on a screen-share, walking you through each item, never sending homework. One testing session where you try to break it before customers or employees can.

What if it breaks or does something wrong?+

It works from rules you approved: the prices, the policies, the pay rules. Nothing goes to a customer or an employee that you have not signed off. If anything misbehaves, the care plan covers it with fast fixes, and every automation has an off switch that hands the work back to a person in the meantime.

Will my customers hate talking to an AI on the phone?+

Some people prefer humans. But at 9 PM the choice is not AI versus human, it is answered versus voicemail, and voicemail books zero jobs. The voice is warm and unhurried, and if anyone asks whether it is AI, it says yes and keeps helping. Callers care that the problem gets solved and the appointment gets booked.

Why trust a small overseas studio?+

Look at who is carrying the risk. You put down 20%. We build the entire system, you test it, click it, call it, try to break it, and only when you approve does the balance come due. On final payment you get complete ownership: code, documentation, credentials, your data in writing. If we do not deliver something worth paying for, we have worked for almost nothing. That deal only makes sense for a studio that delivers.

Book the free audit

30 minutes. Your leak map and the math, computed from your own day. Zero obligation.
Prefer email? Send your website address to hello@zavorahq.com for the free one-page list.

Book a free 30-minute audit